REDCapU

 

A resource for Consortium Partners

REDCapU offerings are one-day workshops, designed to provide Consortium members with in-depth guidance to all things REDCap. Class sizes are between 30-60 people to allow for hands-on learning and maximum opportunities for group discussion.

REDCapU attendee profile

REDCap consortium members who install, maintain, and support REDCap at their partner site. End users are not eligible to attend REDCapU. To be clear: this is for administrators only – NOT end users.

Curriculum

We anticipate having two different types of workshops: one for beginners and one for more advanced administrators. The granularity and selection of a sub-set of topics (from a broad topic list provided by Vanderbilt REDCap) is determined by registrants. Registrants are given topics to rank and time is allocated to the topics most highly ranked.

Structure

Half of the day is a high-level overview, presented lecture-style. The second half is more hands-on and involves small group discussions.

Presenters

Vanderbilt staff and faculty as well as guest speakers from other Consortium institutions.

The end goal is for participants to walk away with the tools to leverage REDCap to its fullest potential at their institution.

REDCapU Fall 2017

Date: Mon., Nov. 13

Time: 8 am – 5 pm

Target audience

New administrators – whether you are at a new installation or you are new to an institution that has had REDCap for a while. To be clear: this is for administrators only – NOT end users.

Requirement

  • You must work at an institution that has a signed REDCap license agreement.
  • It is NOT a requirement that REDCap already be downloaded and installed at your institution. There will be a session on installation/upgrades.

Curriculum

The content will be similar to REDCapCon’s New Administrator Workshop but more tailored and with fewer participants, which allows for more two-way communication.

Cost

The registration fee is still being determined but it will be around $120. The fee will include materials, snacks and a lunch.

Registration

To register, first complete this survey to let us know you are interested in attending. If you are eligible to attend (e.g. not an end user), you will receive a registration survey via e-mail.

Mailing list

If you think you’d like to attend REDCapU in general, feel free to complete this survey. You will then be on the mailing list to receive updates about future offerings, including the Fall 2017 workshop.

Location Information

Hotel

A sleeping room block has been reserved at Homewood Suites Hotel by Hilton Nashville Vanderbilt, located at 2400 West End Avenue, Nashville, TN 37203.   All rooms are suites, equipped with a full kitchen. The hotel offers a complimentary full breakfast every morning and on the evenings of Monday-Thursday, guests can enjoy a complimentary dinner. Homewood Suites offers a complimentary shuttle, which you may take to the meeting location on the Vanderbilt campus. It does not, however, offer service to/from the airport.

The discounted room rate is $219/night for Sunday, November 12 and Monday, November 13. To reserve your room, book online at this link or call 615-340-8000 and reference the group code RED.[Note: this page seems to be supported by IE and Firefox but not Chrome]

Deadline: You have until October 13 11:59 pm CDT to take advantage of the discounted room rate or when the room block sells out – WHICHEVER COMES FIRST.

Meeting Room

The workshop will take place on the Vanderbilt University campus. Further details to be provided to registrants.

Airport

Nashville International Airport (BNA). The Homewood Suites by Hilton Nashville Vanderbilt is 9 miles from the airport.

REDCapU Policy for Refunds

Notice

It is our policy that a refund may be granted to a registrant in the event that they provide notice of their cancellation no less than 30 days prior to the course date. For instance, for the course on November 13, registrants have up until October 14 to cancel registration.

If a registrant would like to withdraw from a course less than 30 days in advance, a refund is at the discretion of the Program Director and may or may not be granted.

Transfer of registration fee

A registration payment may be transferred to another person for the same course. However, a registration payment may not be carried over to a course in a different fiscal year. For instance, if a registrant has to withdraw from a course taking place November 2017, the registrant can use that fee to attend a course in April 2018 but not a course July 2018 or later.

REDCapU Procedure for Refunds

In order for a registrant to cancel their participation, they must do so by completing this cancellation form. Tabitha David-Williamson will be notified of the registration cancellation and will determine whether the registrant is eligible for a refund. If a refund is due, Tabitha David-Williamson will complete the reimbursement for the registrant.

Method

The registrant will be given a full refund for the amount paid for the course(s) they are withdrawing from and the money will be returned via the same form of payment. For instance, if the registrant paid by credit card, they will be refunded to the same credit card with which they paid. If they paid by check, they will be refunded by check. Registrants should allow up to 10 business days to see a credit card refund and up to 45 days to receive a refund by check.

Contact

For questions about curriculum, presenters, registration and hotel blocks, please contact Laura McLeod at laura.mcleod@vanderbilt.edu.

For questions about reimbursement due to cancellation, contact Tabitha David-Williamson. [See the section REDCapU procedure for Refunds section above for the cancellation form.]

Share

Want to share this information with colleagues? Click this link to get a PDF of the REDCapU flyer (see thumbnail sketch below.)